<html><head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
</head>
<body>
<p>Hi Nathanael -</p>
<p>Excellent question, as it's easier and cheaper to simulate a
device than it is to build it, so we always need to demonstrate
the value of our facilities in the research ecosystem. I can share
what we do now (though will defer to Sara, our nano@stanford
program manager who is managing the process this year) and would
be glad to hear what others do. Since we receive partial support
from NSF, we provide a list of publications every year. We
currently use two approaches in parallel.</p>
<p>1. The libraries. We work with a wonderful Project & Data
manager in Stanford's Digital Libraries group who runs searches on
various publications databases for us. This is done in several
rounds using keywords with decreasing specificity, which require
increasing levels of human filtering. For example, the first
round is a search in the acknowledgements for our NSF award,
"nano@stanford", "Stanford Nanofabrication Facility", and
"Stanford Nano Shared Facilities" and other keywords (like staff
names) that are uniquely associated with our enterprise. These
publications are accepted without further review. The next round
would be for additional publications from any and all of our
labmembers that were not discovered in the first round. For
Stanford researchers, it's pretty easy to ensure uniqueness of
individuals since the libraries have a database of ORCID's for
Stanford students, faculty, and staff. For non-Stanford
researchers, the search is done on their names and associated orgs
(an additional step is needed to verify the standard name of the
org.) For this round, additional filters are needed to validate
use of our facilities, such as "SNF" or "SNSF", where we need to
be sure this indicates Stanford, rather than "Skilled Nursing
Facility" or the "Swiss National Science Foundation" - though Sara
found instances where "SNSF" meant both!). Or names of equipment
or capabilities which are fairly unique to our facilities. This
is actually a fun project, if you like puzzles and have the time,
as you get to learn a lot about your facility, and the people and
research areas you serve.</p>
<p>2. The researchers. We ask researchers to fill in an online
survey form with their publications for the year, enticing them
with drawings for gift cards for the local eatery. It's amazing
how many people are motivated by gift cards (and yes, the Coupa
Cafe is a very popular and convenient spot.) To be honest, the
bulk of what we get is already discovered in the first approach,
but there are always some new treasures. Most important, though,
is building community awareness ("the winner in our drawing today
is: Jo Doe! There's still time to submit your publications for
tomorrow's drawing. And please remember to credit our shared
facilities in your next pub!")<br>
</p>
<p>Our Libraries group is encouraging us (and other campus shared
facilities) to make sure that everyone on staff has registered
ORCID's. This is part of an overall push for a cultural shift to
use acknowledgements to credit staff and others who make
significant contributions, but not at the co-author level. The
Libraries are also encouraging us to adopt RRID's (like ORCID's,
but for non-personnel resources) for our individual facilities and
even individual equipment. RRID's are used more broadly in
bio/pharma and can even be used to denote individual lot numbers
of reagents, for those institutions with the diligence and
wherewithal to ensure compliance, this kind of notebook-level
detail is essential for data reproducibility. There are also time
stamps associated with each RRID, so it can be used to identify
the configuration individual piece of equipment at a specific time
- provided people are diligent in documenting this info. The idea
is that RRID's would be part of the methods addendums and
researchers' electronic notebooks. This kind of
cyberinfrastructure would make it way easier to measure the impact
of our facilities on the research enterprise -- someday in the not
too distant future...<br>
</p>
<p>I would love to hear what other facilities do -- and would
welcome any discussions and thoughts about ORCID's and RRID's in
facilities --</p>
<p>Cheers -<br>
</p>
<p>Mary<br>
</p>
<pre class="moz-signature" cols="72">--
Mary X. Tang, Ph.D.
Managing Director
Stanford Nanofabrication Facility
Paul G. Allen Building
420 Via Palou Mall
Stanford, CA 94305
<a class="moz-txt-link-freetext" href="https://snf.stanford.edu">https://snf.stanford.edu</a>
<a class="moz-txt-link-abbreviated" href="mailto:mtang@stanford.edu">mtang@stanford.edu</a></pre>
<p></p>
<div class="moz-cite-prefix">On 4/25/2023 2:29 PM, Nathanael Sieb
wrote:<br>
</div>
<blockquote type="cite" cite="mid:5f5905e2-42f2-dc9c-8885-5b114f4f5ce1@4dlabs.ca">
<p>Hi all,</p>
<p>I have a question for the hive mind about publication
acknowledgements. As most of you do, at 4D LABS we require our
users to include us in the acknowledgement section of
publications resulting from work in our facility. This is
obviously helpful to show our impact but also helps us track
publications through search terms. It is also beneficial to our
staff if they are acknowledged by name, but currently isn't a
requirement.</p>
<p>However, we don't have an easy way to make sure this is
actually done. While I'm sure most of our users are great,
lately we have been finding some papers that left us out. When
asked about it, the responses varied from silence, to 'sorry I
forgot', to 'I'm paying to access the facility'. I don't have
the ability to try to check every paper that might be coming out
of here.</p>
<p>So I'm curious, how do other labs deal with this? Do you have
any way to check or just hope for the best? Do you send out
reminders or just have the typical wording included on your
websites or forms? I'm open to any feedback you may have.</p>
<p>Thanks,</p>
<p>Nathanael<br>
</p>
<div class="moz-signature">
<title></title>
<div id="Signature">
<p style="font-family:Arial,Helvetica,sans-serif;
font-size:13.3333px"> <b style="font-family:Calibri,Helvetica,sans-serif;
font-size:16px"> <span style="font-family:Arial,Helvetica,sans-serif;
font-size:10pt">Nathanael Sieb</span> </b> <br style="font-family:Calibri,Helvetica,sans-serif;
font-size:16px">
<span style="font-family:Arial,Helvetica,sans-serif;
font-size:10pt"><span style="font-size:10pt">Director of
Operations and Administration</span> <span style="font-size:10pt"> | <a href="http://www.4dlabs.ca/" class="OWAAutoLink" id="LPNoLP" tabindex="-1" disabled="true" moz-do-not-send="true">4D LABS</a> </span> <br style="font-family:Calibri,Helvetica,sans-serif;
font-size:16px">
<span style="font-family:Arial,Helvetica,sans-serif;
font-size:10pt">Simon Fraser University</span> <br style="font-family:Calibri,Helvetica,sans-serif;
font-size:16px">
<span style="font-family:Arial,Helvetica,sans-serif;
font-size:10pt">8888 University Dr., Burnaby, B.C. V5A
1S6</span> <br style="font-family:Calibri,Helvetica,sans-serif;
font-size:16px">
<span style="font-family:Arial,Helvetica,sans-serif;
font-size:10pt">T: 778.782.8084 | F: 778.782.3765 | <a href="http://www.4dlabs.ca" class="OWAAutoLink" id="LPNoLP" tabindex="-1" disabled="true" moz-do-not-send="true">www.4dlabs.ca</a></span> <br style="font-family:Calibri,Helvetica,sans-serif;
font-size:16px">
<span style="font-family:Arial,Helvetica,sans-serif;
font-size:10pt"> <a href="https://www.facebook.com/4dlabs/" class="OWAAutoLink" id="LPNoLP" tabindex="-1" disabled="true" moz-do-not-send="true">Facebook</a> |
<a href="https://twitter.com/4D_LABS" class="OWAAutoLink" id="LPNoLP" tabindex="-1" disabled="true" moz-do-not-send="true">Twitter</a> | <a href="https://www.linkedin.com/company/sfu-4d-labs/about/" class="OWAAutoLink" id="LPNoLP" tabindex="-1" disabled="true" moz-do-not-send="true">LinkedIn</a> </span></span></p>
<p style="font-family:Arial,Helvetica,sans-serif;
font-size:14px"> </p>
<p style="font-family:Arial,Helvetica,sans-serif;
font-size:14px"> <img class="EmojiInsert" size="0" id="OWAPstImg82800" src="http://www.4dlabs.ca/content/dam/sfu/4dlabs/images/SFU_4DLabs_logo.png" tabindex="-1" disabled="true" moz-do-not-send="true" width="200" height="41"></p>
</div>
</div>
<br>
<fieldset class="moz-mime-attachment-header"></fieldset>
<pre class="moz-quote-pre" wrap="">_______________________________________________
labnetwork mailing list
<a class="moz-txt-link-abbreviated" href="mailto:labnetwork@mtl.mit.edu">labnetwork@mtl.mit.edu</a>
<a class="moz-txt-link-freetext" href="https://mtl.mit.edu/mailman/listinfo.cgi/labnetwork">https://mtl.mit.edu/mailman/listinfo.cgi/labnetwork</a>
</pre>
</blockquote>
<pre class="moz-signature" cols="72">
</pre>
</body>
</html>